Schedule

Administration

Tip

The Schedule tab gives you a real-time view of everything happening with the Assistant — active calls, upcoming meetings, and recurring patterns.

Overview

The Schedule section is the main operational view of the admin panel. It shows three categories of meetings, each in its own table with search, pagination, and inline actions.

Active Calls

Meetings currently in progress where the bot is participating.

Pending Meetings

Meetings scheduled for the future, waiting to be joined at the start time.

Recurring Patterns

Recurring meeting rules that automatically generate scheduled meetings.

---

Active Calls

Displays all meetings where the bot is currently active. Each row shows:

Column	Description
Meeting	Meeting name or subject line.
URL	The meeting join URL.
Start Time	When the meeting started.
Actions	Force Leave button to immediately remove the bot from the call.

Force Leave

If a bot gets stuck in a meeting or needs to be removed manually, use the Force Leave action. A confirmation dialog will appear before the action is executed.

Caution

Force-leaving an active call will immediately disconnect the bot. Any in-progress transcription will be finalized and delivered.

---

Pending Meetings

Shows all meetings that have been scheduled but not yet started. Each row shows:

Column	Description
Meeting	Meeting name or subject line.
Scheduled	The scheduled start time.
From	Email of the user who forwarded the invitation.
Actions	Cancel button to remove the meeting from the schedule.

Cancel Meeting

Use the Cancel action to remove a pending meeting from the schedule. The bot will not join the meeting. A confirmation dialog will appear before the action is executed.

---

Recurring Patterns

Displays recurring meeting rules that the Assistant uses to automatically schedule future meetings. Each row shows:

Column	Description
Meeting	Meeting name or subject line.
Created	When the pattern was first created.
Source	Origin of the pattern (e.g., email invitation).
Recurrence	The recurrence rule description (e.g., “Every Monday at 10:00”).
Scheduled	Number of meetings currently scheduled from this pattern.
Actions	Remove button to delete the pattern.

Remove Pattern

Use the Remove action to delete a recurring pattern. Existing scheduled meetings generated from this pattern will also be removed. A confirmation dialog will appear before the action is executed.

---

Real-Time Updates

The Schedule tab receives real-time updates via Server-Sent Events (SSE). When a meeting starts, ends, or is scheduled, the tables update automatically without page refresh.

Tip

The SSE connection is managed automatically. If the connection drops, the panel will attempt to reconnect. You can also manually refresh data using the browser refresh.

---

Search and Pagination

Each table includes:

• Search bar: Filter rows by meeting name, sender email, or date.
• Rows per page: Choose how many rows to display per page.
• Page navigation: Navigate between pages of results.