Workspace Users

Guide

Tip

Each workspace can have its own users with controlled access. On this page you learn how to manage members, send invitations, and control product access permissions.

Accessing User Management

To manage a workspace’s users:

1. Go to the workspace configuration page (gear button in the navbar)
2. Click the Users tab

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User List

The Users tab displays all members with access to the workspace in a table with the following columns:

Column	Description
Avatar	Photo or name initial of the user
Name	User’s full name
Email	User’s email address
Actions	Buttons to edit or remove access

Search and Pagination

• Search by name or email to quickly locate users
• Pagination configurable: 5, 10, 20, or 50 items per page

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Adding Users to a Product

To grant access to an existing organization user:

1. In the workspace’s Users tab, locate the user in the list
2. Check the checkbox next to the user
3. Access is granted automatically

Note

Only users who are already part of the organization can be added to a workspace. To add new members to the organization, use the invitation system.

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Inviting New Users

To invite a new user who is not yet part of the organization:

1. Click the Invite User button
2. Fill in the form fields:

Field	Required	Description
Full name	Yes	Name of the invited user
Email	Yes	Email address (normalized to lowercase)
Role	Yes	Organization role: User or Administrator
Products	No	Selection of workspaces the user will have access to

3. Click Send Invite

The user will receive an email with the invitation to access the platform.

Invitation Status

Status	Description
Pending	Invitation sent, awaiting user acceptance
Active	User accepted and joined the organization
Cancelled	Invitation was revoked by the administrator

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Pending Invitations

The pending invitations section displays all sent invitations that have not been accepted yet:

• Invitee’s name and email
• Invitation status (Awaiting access)
• Option to cancel the invitation

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Removing Access

To remove a user’s access to the workspace:

1. Locate the user in the list
2. Click the remove button (trash icon)
3. Confirm the action

Note

Removing a user’s access to a workspace does not delete them from the organization. The user retains access to other workspaces they have permission for.

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Roles and Permissions

Prodgy has two main roles:

Role	Permissions
User	Access to assigned workspaces, Playground usage, dashboard and knowledge base viewing
Administrator	All user permissions, plus access to the admin panel, product management, users, and settings

Note

The role is defined at the organization level and applies to all workspaces. It is not possible to assign different roles per workspace.